Shipping Administrator

  • Location

    Farnborough, Hampshire

  • Sector:


  • Job type:


  • Salary:

    £18000 - £22000 per annum

  • Contact:

    Charlotte Culhane

  • Contact email:


  • Job ref:


  • Published:

    over 2 years ago

  • Expiry date:


An opportunity for a Shipping Coordinator to join a Manufacturing business, based near Farnborough, with salary circa £22k dependant on experience. This shipping position has been created due to recent growth and will sit within the core logistics team focusing on key Freight, Shipping, Transport, Export and Import activities.

As a Shipping Controller you will be involved in being an adviser for all departments for shipping equipment for the UK and to provide the administration for the global shipping departments.

Responsibilities of the Shipping Co-ordinator;
Providing shipping instructions / assistance and despatch paperwork to Global shipping departments.
Co-coordinating all packing and freight transport,
Liaising with sub contract companies to ensure accurate and timely delivery to customers' requirements
Completing shipping certificates / documentation and detailed shipment records.
Signing off freight / packing invoices - Querying any invoices which are incorrect.
Controlling all imports into the UK by providing customs clearance instructions to the necessary clearance agent within a small time frame to minimise storage costs.
Controlling hire and demo equipment in conjunction with the internal sales, marketing and service teams, using Lotus notes / stock movement forms.
Arranging the despatch, paperwork and collection of all UK Hire / demos / loans and exhibitions
Invoice generation and administration
Correlation and creation of monthly shipping spreadsheet (Excel) to enable Weekly / Monthly invoicing and despatch paperwork (of multiple build sites) in accordance with EU customs procedures, inc. specialist documentary requirements.

Key requirements of the Shipping Co-ordinator
Previous experience of working within a shipping role
Knowledge of Export and Import legislation
Proven capability using Microsoft Office, in particular Excel
Self-motivated and results driven
High level of attention for detail
Strong written and verbal communication skills
Ability to problem solve and good numerical skills


This role will suit somebody with previous experience of: Import, Shipping, Logistics, Export, Transportation, or Freight Forwarding.